2024RS19 - Logistics and Administrative Coordinator

FROZEN FOODS TRADING DMCC specializes in the international trade of fresh and frozen food products (pork, poultry, beef, fish and seafood, vegetables, and starch such as French fries).

We are an established international supplier to wholesalers, food producers, food service operators, and retailers, primarily trading in Africa, Asia, and the Middle East. We ship over 80 000 metric tons of food annually to customers in different countries.

Our long-standing partnerships with our suppliers ensure that they understand our specific quality, service, and pricing needs.

We operate from the United Arab Emirates, France, and Brazil. We lean on the expertise of seasoned, dynamic, and diversified commercial and logistical teams. The commercial team travels the world to identify new products for customers and assist producers in discovering and entering new markets. The logistics team is trained to handle transportation, storage, veterinary, and customs activities from all around the world.

FROZEN FOODS TRADING DMCC believes in empowering individuals. We train and provide them with the tools they need to excel in their roles, achieve their professional goals, and realize their personal ambitions.

RESPONSABILITIES:

Your mission which will be based in Dubai is to ensure all administrative operations and coordination of the logistics and administrative department, 

KEY TASKS:

Your tasks include, but are not limited to:

• Receipt and processing of orders received in connection with business activities.
• Verify the consistency of data of each order.
• Update all required information in the Control Table and ERP, or any other table as instructed.
• Proactive follow-up of orders and delivery times with supplier
• Coordinate with the freight forwarder/NVOCC/shipping line for the freight rates, bookings and shipping documentation.
• Prepare and issue the export documentation bundle such as invoice, packing list, health certificate, certificate of origin, VGM declarations, insurance certificate and any other documents required.
• Get approval from clients on all required documentation before issuance.
• Proceed with the legalisation of documents if required.
• Monitoring of ETA and update the client accordingly.
• Weekly (or adhoc as the case may be) dispatch of “order book” to clients (an order status report).
• Manage the claims from client/suppliers in compliance with internal policies and applicable regulations.
• Ensure implementation of quality procedures of the company, as the case may be.
• Update of exchange rates received from the sales team in the tables and ERP.
• Verify the third-party invoices.
• Follow-up on payments (supplier, client, third-party).
• Upload all documents in the ERP.

QUALITATIVE SKILLS FOR THE ROLE

• Attention to detail
• Organization skills
• Big-picture thinking and ability to connect the dots
• Flexibility
• Teamwork spirit
• Self-discipline and autonomy
• Ability to maintain professional and courteous behavior in challenging situations
• Innate interest in other cultures

REPORTING RELATIONSHIP
Report to the Logistics and Administration Supervisor.

Interested candidates, please apply by sending an email to:
 contact(@)ff-trading.com
 Only shortlisted candidates will be notified.